PROGRAM: ADMINISTRATION
RESPONSIBILITIES:
- Fundraising & Campaign Support
- Assist and participate in planning and executing annual fundraising campaigns
- Track campaign performance and generate reports
- Support donor cultivation and stewardship strategies
- Donor Relations & Database Management
- Maintain and update donor database (e.g., CRM system)
- Process gifts, issue acknowledgments, and ensure timely donor recognition
- Segment donor lists for targeted outreach
- Ensure data accuracy and confidentiality
- Grant & Research Support
- Conduct prospect research on foundations, corporations, and individual donors
- Assist with grant applications, reports, and supporting materials
- Maintain a grant calendar and deadlines
- Events & Engagement
- Coordinate logistics for fundraising events and fundraising marketing (Bike Rally, Give Local York, Night on the Terrace)
- Plan annual meeting in conjunction with CEO and CAO
- Support volunteer engagement related to development activities
- Assist with sponsorship outreach and fulfillment
- Represent the organization by attending community events.
- Communications
- Draft donor communications, including emails, Here @ Home monthly Development corner and appeal letters
- Participate in appropriate communication and collaboration with the Marketing and Fundraising Coordinator and between the programs, organizational team members, administrations
- Collaborate with marketing/communications team members to align messaging
- Help manage social media or website updates related to fundraising
- Educational Improvement Tax Credit (EITC)
- Administer EITC program activities in alignment with state guidelines and requirements
- Review and process organizations applications for tax credit eligibility through the eGrants system
- Ensure compliance with Pennsylvania tax credit policies, timelines, and reporting standards
- Monitor contributions and verify documentation within required deadlines (e.g., proof of contribution within 90 days)
- Serve as liaison between businesses, scholarship organizations, and educational improvement organizations
- Provide technical assistance to applicants regarding eligibility, application procedures, and program requirements
- Coordinate with internal teams and external partners to support program implementation
- Collect and maintain detailed program data, including scholarship amounts, student eligibility, and school information
- Prepare reports in compliance with annual and upcoming state reporting requirements (e.g., scholarship recipient data, award amounts)
- Support audits, evaluations, and transparency initiatives
- Promote EITC participation among eligible Pennsylvania businesses and organizations
- Develop outreach strategies to increase program awareness and participation
- Represent the program at meetings, events, and informational sessions
- Maintain up-to-date knowledge of EITC policies, eligibility criteria, and funding structures
- Educate stakeholders on how contributions support scholarships and innovative educational programs
- Provide guidance on application timelines and funding cycles
- Administrative
- Provide general administrative support to the development team
- Maintain organized records of donor interactions and fundraising activities
- Assist with budgeting and expense tracking for development initiatives
- Order and manage inventory of Marketing and Development materials.
- Coordinates CHOY gym rentals.
- This includes managing all rental agreements and saving them in the development file.
- Maintain the online gym calendar and schedule the spots that renter reserve.
- Control the distribution and return of the gym rental keys/fobs.
- Collect the rental amount for the gym.
- Represents department on assigned committees and work groups
- Attend weekly supervision meetings
- Complete other tasks as assigned
Qualifications:
Required
- Bachelor’s degree or equivalent experience
- 1–3 years of experience in fundraising, nonprofit development, or related field
- Strong organizational and project management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred
- Experience with donor databases/CRMs
- Familiarity with grant writing and fundraising best practices
- Event planning experience
- Passion for the organization’s mission
Key Competencies
- Attention to detail and data accuracy
- Ability to manage multiple priorities and deadlines
- Strong interpersonal and relationship-building skills
- Discretion in handling confidential donor information
- Team-oriented with a proactive attitude